Interested candidates should email rector@standrewsmiami.org.

Parish Administrator, Job Description

 

The Parish Administrator will be the parish receptionist and the administrative assistant to the Rector and Assistant Rector.

 

Hours

9:00 a.m. to 2:00 p.m. Monday through Friday.

Summers 9:00 a.m. to 2:00 p.m. Monday through Thursday.

 

Skills Needed

            People skills; someone that loves people and cares for them.

            Organizational skills.

            Realm software experience, or ability to learn.

            Google calendar and email experience or ability to learn.

            Microsoft Word proficiency or ability to learn.

            Liturgical knowledge or ability to learn.

           Relationship building skills.

            Phone skills.

 

Primary Office Duties and Responsibilities

  • Greet all parishioners and visitors who come to the office, giving them access to the various campus buildings when appropriate.

  • Create, publish, and deliver to the church, all parish bulletins.

  • Manage parish register for baptisms, weddings and funerals.

  • Manage parish Realm database, keeping it up to date, complete, and accurate with all information.

  • Be the parish receptionist by answering the phone, taking messages, signing for packages, etc.

  • Open and sort parish mail.

  • Create and publish weekly notice page and parish wide e-mail.

  • Facilitate and keep parish calendar and facility rental calendar.

  • Order office supplies including pen, paper, copier toner, postage and various liturgical publications.

  • Set Bible for all parish services

  • Create certificates for baptismal candidates that are signed by the whole parish.

  • Facilitate various parish mailings and individual correspondence throughout the year including stewardship mailings, monthly parish newsletter, newcomer reception mailings, acolyte mailings and welcome letters.

  • File physically and/or electronically all non-financial parish correspondence.

  • Arrange conference room for monthly vestry meeting: copy and put materials into vestry notebooks.